Procrastination, we all do it. It’s easy to fall into a routine and become complacent. When it comes to your client’s event date though, the last thing you can do is fall into a routine; you need to be prepared for everything. Here are some of the things I do to prepare for an event to make sure everything goes smoothly for me.
Batteries, new batteries, charged batteries, just batteries. Besides your memory card these are the most important and most easily forgotten about part of your camera bag and it can bring your event to a screeching halt. I always prepare for an event by ensuring all of my flashes have new batteries, not barely used but new, and I always test them. One time I had the misfortune of buying new batteries an hour before the event only to find out the batteries I just bought at the store and hour earlier were completely dead and had I not kept my old ones I would have been in a lot of trouble. Test your equipment once you load the new ones and keep enough spares to run through however many cycles you think you’ll need. I keep enough in my bag for 3 battery changes just in case. I charge my camera batteries the night before and make sure everything is working before I leave. You don’t want any surprises when you get there.
Memory cards! On those tiny little wonders of technology can really put a cramp in your style if you turn on your camera right before your client’s event only to discover the photos from the event of the previous weekend are still on the card and you forgot to transfer them to your computer. You can’t erase them and you don’t have enough room for the photos for the current event. That will bring your event to a screeching halt and you want to avoid shooting an entire wedding in low resolution. Always check your cards at least the night before and make sure that any images on there have been transferred to your computer and make sure that you format your cards before your event. You will want to have a clean slate for your client’s event. Bring spares even if you think your 60GB card is enough. You never know when that little devil will suddenly decide to start giving you a card read error and then you not have a backup plan. Ever heard the joke about the film photographer running out of film during the wedding???? Well, it can happen to us digital photographers as well so remember the Boy Scout motto, Be Prepared!
Water. Stay hydrated. Many times during an event I am on my feet racing from room to room or person to person and I am on my feet for 8 hours straight. That can take a lot out of a person who usually sits in front of a computer on a typical day. Usually the caterer is busy or they pack up things early so bringing your own bottled water to use in a pinch can be a lifesaver. Keep a bottle in your bag but make sure if it has been opened you keep it a safe distance from your equipment. That water can be a blessing after an outdoor wedding in the middle of August in the South Texas heat.
Change of clothes. I know, it doesn’t sound like a big deal but believe me it’s happened. I always bring a change of clothes just in case. I have had instances where something has happened to the shirt I was wearing and it would not have been very professional of me to continue shooting the event in the condition that it was in so I always am sure to bring a spare. The biggest creativity killer can be you feeling uncomfortable and we all know that dirty or problematic clothing can be uncomfortable. You won’t have time to run to the store so keep your spare in the car.
These aren’t the only things I do but they are some of the biggest. Remember these and they can be your event lifesaver!
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